$434K+ in documented savings for a fast-growing engineering firm
Growth was outpacing the firm’s IT team, contracts and security. We built a roadmap that cut communications and connectivity costs by more than $434,000, set a path to NIST 800 compliance, and made AI tools safe to use.
Growth is good, until it outpaces your IT team, your contracts and your security.
Our client is a rapidly expanding civil engineering firm growing across multiple regions. It needed scalable infrastructure, stronger security controls and operational support to keep pace.
The challenges
Inconsistent IT support across locations
Expansion outpaced internal IT, delaying site readiness, troubleshooting and deployments.
Fragmented vendors and billing
Multiple internet providers and contracts meant inefficiency and missed savings.
Rising communication costs
Legacy VoIP was expensive and didn’t integrate with modern collaboration tools.
New compliance requirements
The firm needed to align with NIST 800 without internal expertise to lead it.
Overburdened IT team
Low-level tickets kept internal IT from strategic work.
Emerging AI risks
Employees were using ChatGPT and Microsoft Copilot without governance.
What we did
Our advisors built a technology roadmap to support growth, improve governance and optimize costs.
Unified communications transformation
Migrated legacy VoIP to Microsoft Teams Calling, improving collaboration and mobility. Savings: $383,832.
Connectivity consolidation
An internet aggregation platform to simplify providers and billing, with weekly project management. A 2024 audit and re-aggregation saved an additional $50,417.
National IT field services
An on-demand partner for site surveys, network and cabling installs, and on-site repairs, so new locations open without straining internal IT.
Managed IT support
Level 1 and Level 2 help desk fully outsourced, freeing the internal team for strategic work.
Compliance and risk management
A Compliance-as-a-Service partner ran a full gap assessment against NIST 800 and delivered a roadmap.
AI governance and security
Security controls and policies so employees can use ChatGPT and Microsoft Copilot safely, protecting company data.
What changed
- Financial impact$383,832 from the communications transformation and $50,417 from connectivity, with ongoing advisory reviews for long-term cost control.
- Scalable growthNew sites deploy without IT bottlenecks, with standard processes across regions.
- Risk and complianceA clear path to NIST 800 compliance and a stronger security posture.
- Safe AI adoptionEmployees can use emerging AI tools without putting data at risk.
- Operational efficiencyLess routine IT work, simpler provider management and better project planning.
By aligning technology strategy with business growth, we helped turn a reactive IT environment into a scalable, secure and cost-optimized foundation.
Ready to scale without the strain?
Let’s uncover the savings and risk gaps in your technology, and build a roadmap for confident growth.
